Rules & Eligibility

WHERE:
67 West St, Manhattan NY.
WHen:
February 9th - February 12th
OFFICIAL RULES

The Bit Awards (the “Awards”) is produced by Playcrafting (the “Producer “) on Saturday, August 8th, 2020 in New York City. The Awards is produced in conjunction with Play NYC (the “Convention”), which takes place on August 8th and 9th. Each person or entity who enters the Awards (each, an “Entrant”) agrees to abide by the terms of these Official Rules and by the decisions of the Producer and its judges, which are final and binding on all matters pertaining to the Awards.

HOW TO ENTER

To enter the Event, an Entrant who is otherwise eligible under these Official Rules must submit all of the following materials at any time between 12:00 am EST on January 9th, 2020 and 11:59 pm EST on May 31st, 2020 (the “Entry Deadline”):

A properly completed official entry form, via this form located on the Awards application page of Producer’s website, www.thebitawards.com (the “Awards Website”).

You must include a private YouTube link for a maximum 3 minute gameplay video explaining your game, how it works, and why it should be considered as part of your submission.

Deadline to submit your game is on May 31, 2020 at 11:59pm ET. Submissions are time stamped and will be enforced.

Each game must have its own form submission.

Each developer/studio can submit up to two (2) games.

There is no restriction of game content, but note that Playcrafting has the right to omit a game if we find it unsuitable to present.

A $25 non-refundable fee, which must be submitted by credit card on the Awards Website (subject to to a 3% credit card additional charge). This fee helps to pay for the production costs of The Bit Awards Ceremony

For those Entrants who are part-time or full-time college or high school students during the semester (or local equivalent) prior to submitting, the $25 fee is reduced to a $10 non-refundable fee, which must be submitted by credit card on the Awards Website (subject to a 3% credit card additional charge). Student entries are immediately eligible for the Best Student Game award, in addition to all other applicable Bit Awards.

If you are an Exhibitor at Play NYC 2020, your entry fee will be waived upon receipt of 100% of your contracted exhibitor fees.

If you are a member of the “Playcrafting Community,” as defined in the Nominee Selection Process/Notification section below, your entry fee will be waived.

The Bit Awards is open to games created by independent developers and studios developed for all platforms, including PC, console, mobile, tabletop, and XR.

ENTRY BENEFITS

Each Entrant will receive:

Inclusion on the Awards Website (game name, description, developer name, screenshot, link) as an official 2019 Entrant.

NOMINEE SELECTION PROCESS/NOTIFICATION

Entered Games will be evaluated first by the Playcrafting Community. The Playcrafting Community is defined as satisfying at least one of the following:

Any individual who has displayed a game as an Exhibitor, participated as a speaker or panelist, participated as a developer for a Playcrafting corporate partnership initiative at an official Playcrafting event between January 1, 2019 and May 31, 2020. Represented games must have been posted on the public event page in order to qualify. One person per represented game can act as a voting member of the Playcrafting community. Eligible events include:

Jan 17, 2019 - Welcome to Playcrafting: Info Session - New York, NY

Jan 17, 2019 - Winter Play: Boston Game Expo - Boston, MA

Jan 24, 2019 - Playcrafting Unity Course Student Showcase - San Francisco, CA

Jan 25-27, 2019 - Global Game Jam 2019 (Winners Only) - New York, NY

Feb 1, 2019 - 3rd Annual Bit Awards (Onstage Debuts Only) - New York, NY

Feb 2, 2019 - Winter Play: NYC Game Expo - New York, NY

Feb 8-10, 2019 - Bose AR Game Jam - Boston, MA

Mar 27, 2019 - PreGamer: PAX East Edition - Boston, MA

Mar 28, 2019 - Women in Games: A Celebration - New York, NY

Mar 28-31, 2019 - PAX East: Playcrafting Booth - Boston, MA

Apr 4, 2019 - Welcome to Playcrafting: Info Session - New York, NY

Apr 12-14, 2019 - Private Game Jam for Women Developers - New York, NY

May 11, 2019 - Spring Play: Boston Game Expo - Boston, MA

May 18, 2019 - Spring Play: NYC Game Expo - New York, NY

Jun 5, 2019 - Unity Course Info Session - New York, NY

Jun 11-13, 2019 - E3 2019 Verizon Booth (Exhibiting Developers Only) - Los Angeles, CA

Jun 13, 2019 - NYC3: The State of Gaming in New York City - New York, NY

Jun 26, 2019 - Celebrate PRIDE with Playcrafting! - New York, NY

Jun 28-30, 2019 - Bose AR Mega Game Jam - New York, NY

Jul 10, 2019 - Summer Play: Bay Area Game Expo - San Francisco, CA

Jul 12-14, 2019 - Bose AR Game Jam - San Francisco, CA

Jul 19-21, 2019 - Bose AR Game Jam - San Diego, CA

Jul 19-21, 2019 - Bose AR Game Jam - Seattle, WA

Jul 24, 2019 - Demo & Play Games - New York, NY

Jul 26, 2019 - Summer Play: Boston Game Expo - Boston, MA

Aug 10-11, 2019 - Play NYC 2019 - New York, NY

Aug 23-25, 2019 - Verizon 5G NFL Mobile Gaming Challenge Finalist Game Jam - New York, NY

Sep 5, 2019 - Unity Course Info Session - New York, NY

Sep 18, 2019 - Galaxy Gaming Session: Demo & Play - New York, NY

Oct 17, 2019 - Open Mic + Game Play - New York, NY

Oct 25, 2019 - Halloween Play: Boston Game Expo - Boston, MA

Oct 26, 2019 - Halloween Play: NYC Game Expo - New York, NY

Nov 6, 2019 - Unity Course Info Session - New York, NY

Nov 7, 2019 - PreGamer: Good Game Edition - New York, NY

Nov 14, 2019 - Community Teardown: Demo & Play - New York, NY

Jan 9, 2020 - Boston Happy Hour - Boston, MA

Jan 31-Feb 2, 2020 - Global Game Jam - New York, NY

Feb 6, 2020 - Insider Talk: The Success of Swimsanity! - New York, NY

Feb 26, 2020 - PreGamer - Boston, MA

Feb 27-Mar 1, 2020 - PAX East - Boston, MA

Mar 7, 2020 - Winter Play - New York, NY

Any member of Playcrafting’s Advisory Board, listed online at https://playcrafting.com/company/.

The Playcrafting Community will evaluate the Entered Games to select Nominees during approximately the period from June 3, 2020 to June 26, 2020 (the “Nominating Period”). All Playcrafting Community voting members must confirm via Nominee Voting Form that they did not contribute work to any games they are selecting for Nomination.

CATEGORIES & DESCRIPTIONS

Each member of the Playcrafting Community will have the option to recommend each Entered Game in each of the following categories (each, a “Category”):

1). Game of the Year - Best overall game developed for any platform. Nominations will be based on the overall quality, impressiveness and enjoyability of the Entered Game.

2). Best PC / Console Game - Best game developed for PC, web, home console(s) or arcade. Nominations will be based on the overall quality, impressiveness and enjoyability of the Entered Game.

3). Best Mobile Game - Best game developed primarily for at least one mobile platform. Nominations will be based on the overall quality, impressiveness and enjoyability of the Entered Game.

4). Best Tabletop Game - Best non-digital analog game. Nominations will be based on the overall quality, impressiveness and enjoyability of the Entered Game.

5). Best XR Game - Recognizing a game that delivers the absolute best experience in augmented, virtual, and/or mixed reality. Nominations will be based on the overall quality, impressiveness and enjoyability of the Entered Game.

6). Best Student Game- Recognizing a game created primarily by students as part of an educational program. Nominations will be based on the overall quality, impressiveness and enjoyability of the Entered Game.

7). Best Audio - Recognizing achievement in game audio, including design, music, sound, voice and more. Nominations will be based on the quality and impressiveness of a game’s audio.

8). Best Visuals - Recognizing achievement in game visuals, including design, graphics, animation and more. Nominations will be based on the quality and impressiveness of a game’s visuals.

Each member of the Playcrafting Community will have the option to recommend an Individual in each of the following categories (each, a “Category”):

1). Rising Pixel Award - Recognizes an individual game developer and/or leader on the rise for their talent and a commitment to growing and fostering their local gaming community.

2). Game Changer Honoree - Recognizes a world-renowned individual (game developer and/or industry professional) who has elevated the art, culture and industry of games to bold new heights through their work.

The general public will have the option to recommend a Game in the following category (a “Category”):

1). The Player's Choice Award - Nominations and winners will be based solely on votes cast by the general public.

Additional Categories may be added at the discretion of the Producer and its Event Partners.

NOMINEE REQUIREMENTS

Any Nominee that does not satisfy all of the requirements of this section may be disqualified, and Producer may select an alternate Nominated Game from the remaining Entered Games.

Each Nominee will be required to exhibit its Nominated Game at the Convention. Exhibition duties will include: (i) staffing an Exhibitor space; (ii) demonstrating the Nominated Game during specified hours; (iii) providing any needed hardware, software, etc for demonstrating the Nominated Game during specified hours; and (iiii) conducting oneself in a manner that upholds the good name and reputation of Producer and the Contest. Each Nominee will be expected to supply its own computer, console, or other platform required to display its Nominated Game, along with any additional hardware necessary to operate the Nominated Game.

Any individual Nominee who is unable to attend may officially nominate a proxy attendee (the name and contact details of which to be e-mailed to events@playcrafting.com within fourteen (14) days after notification of nomination has been sent to the Finalist). Proxy attendees must perform the same duties as the actual Nominees.

Each Nominee will be responsible for their own costs of travel, meals, accommodations, and equipment in connection with the Awards and the Convention. All individual Nominees and representatives of business entity Nominees must be in sufficient physical condition for safe travel to The Bit Awards ceremony.

NOMINEE BENEFITS

Each Nominee will receive:

Two tickets to The Bit Awards and its After Party

Two Exhibitor Badges to Play NYC

Limited but reserved Exhibitor Space to showcase their game

Recognition in the digital programs of The Bit Awards and Play NYC

Promotion as a Nominee through Playcrafting’s nationwide gaming community newsletter, social media channels, press releases and outreach, and on the Awards Website

Evaluation by a selection of high level game industry judges, individuals picked by the Producer (the “Judging Committee”).

WINNER SELECTION PROCESS

Nominated Games initially will be evaluated by the Judging Committee. Members of the Judging Committee may include independent and 'mainstream' professional game designers, notable indie-friendly video game journalists, other individuals familiar with video game design, and associated partners of Playcrafting within 2019. Members will be chosen for their professional specialization or other suitability for each Category.

WINNER BENEFITS

In addition to Nominee Benefits, each Winner will receive:

Distinguished recognition during The Bit Awards Ceremony and during Play NYC

A custom commemorative trophy

Up to 5 minute Acceptance speaking opportunity

Access to Acceptance video footage for promotional use outside of the Awards

Permanent listing on the Awards Website as a 2019 Winner

Permission to use a version of the official Awards name, Winner logo, and laurels in any promotional materials relating to the Winning Game

Additional promotion as a Winner through Playcrafting’s nationwide gaming community newsletter, social media channels, press releases and outreach, and on the Awards Website.

RESTRICTIONS/ELIGIBILITY

The Awards is open only to business entities and to individuals who are 13 years or older, in each case who have access to the Internet on or before January 8th, 2020.

Individuals under the age of 18 years must provide evidence of parent or legal guardian consent satisfactory to the Producer. Producer, its parents, subsidiaries, and affiliates, and its advertising, promotion, and production agencies, as well as employees of any of the foregoing, members of such employees' immediate families (including spouse, parents, siblings, grandparents, grandchildren, step-children, step-parents and in-laws), and persons with whom such employees are domiciled, are not eligible. In addition to the foregoing general eligibility requirements, the following additional requirements must be:

Independently Created: Entered Game must be made with a development budget of less than $500,000 and a team of less than 20 to be considered a game from an indie developer or small studio. It is Playcrafting’s right to request an itemized budget and staffing list from an Entered Game.

Rights: Before submitting an Entered Game, the Entrant must have obtained the written permission of all persons or entities having any rights in the Entered Game.

Updates: Entered Game updates are permitted during the Nominating Period. Final game must be presented to Judging Committee.

State of Development: All Entered Games must either be currently released at the time of The Bit Awards, or be substantially feature-complete.

Platform: Entered Games may run on any platform (Windows, Mac, console, mobile/handheld, etc.). We cannot guarantee that the Playcrafting Community or The Judging Committee will have access to any special hardware required to play your game.

Nominees: Games that were nominated or won for previous Bit Awards cannot be nominated for or win in the same category(ies) they were nominated for or won in the past.

Student Requirements: Only games that have been developed in vast majority by full or part-time college or high school students during the semester (or local equivalent) prior to submitting are eligible for entry into the Best Student Game category and the reduced student submission rate of $10. Games made by students as part of non-traditional schools (i.e. coding academies, Continuing Ed, etc) are eligible for the Best Student Category, but the reduced student submission rate will not be extended. If a student game has been developed with significant portions of the assets contributed by non-students, it is not eligible for entry as a student game. If entrants to the Awards are in doubt about the amount of externally created or contributed content in their game, please contact the Producer at events@playcrafting.com for clarification.

RELEASE

By entering the Awards, each Entrant releases and holds harmless Producer, its parents, subsidiaries, and affiliates, and each of their respective officers, directors, agents, and employees from any and all responsibility or liability arising out of or relating to: (i) any personal injury, death, property (including computer) damage, or other loss or claim of any kind arising from or in connection with any violation of these Official Rules; the Awards, or any Entered Game; the acceptance, possession, or use of any prize; or any travel required by the Awards; (ii) any entry or other materials that have been tampered with, that are misdirected, incomplete, incorrect, non-conforming, corrupt, lost, late, or ineligible, or, with respect to mail-in entries or materials, that are sent postage due; and (iii) computer, telephone, cable, satellite, network, hardware, software, or other technical malfunctions or failures; garbled or jumbled transmissions; Internet or website inaccessibility or delays; printing or typographical errors in any Awards materials; or any other technical or human errors occurring in connection with the Awards.

By entering the Awards, each Entrant consents to the use of the Entrant's name, photograph and likeness (if an individual), logo (if any), state of residence, and Entered Game for advertising, promotion, marketing, and administration of the Awards and Convention without additional compensation, to the extent permitted by law. Each entrant further agrees that Producer may use any and all information collected through the Awards, including the Entrant's name and contact information, for marketing or other purposes whether or not related to the Awards, to the extent permitted by law and Producer's privacy policy, which may be found on the Awards Website. The Producer will not own the rights to any game builds submitted by Entrants. Playable game builds will only be shared with the Judging Committee and will not be made publicly available.

REPRESENTATIONS

By entering the Awards, each individual submitting entry materials (including an Entered Game) represents and warrants to the Producer that:

such individual either is the Entrant (if the Entrant is an individual) or is a fully authorized representative of the Entrant (if the Entrant is a business entity);

the Entrant and the Entered Game fully comply with all eligibility requirements and all other provisions of these Official Rules;

in preparing the Entered Game and entering and participating in the Awards, the Entrant has complied and will comply in all respects with all applicable laws, regulations, and rules and has not violated nor will violate any agreement or understanding by which it is bound, including any confidentiality, employment, consulting, intellectual property assignment, or license agreement;

the Entered Game consists entirely of Entrant's own original work or of work to which Entrant has all necessary rights; and

neither the Entered Game nor the duplication, use, display, performance, or distribution of the Entered Game will infringe or misappropriate any intellectual property or other proprietary rights of any person or entity.

TERMINATION

Producer reserves the right to cancel, terminate, modify, or suspend the Awards in its sole and absolute discretion if the Awards becomes technically corrupted or is not capable of being run as planned, including infections by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures or any other causes beyond the control of Producer that corrupt or affect the administration, security, fairness, integrity, or proper conduct of the Awards. In such event, Producer will post notice on the Awards Website and will implement an alternate means for awarding all prizes.

MISCELLANEOUS

If any part of these Official Rules is held by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable, such part will be deemed modified or eliminated to the extent necessary, in the court's opinion, to make it enforceable while preserving the original intent of the Producer, and the remaining parts of these Official Rules will remain in full force and effect. The Awards will be governed by, and these Official Rules will be interpreted by, and enforced in accordance with, the laws of the State of New York and applicable United States federal law, without regard to any conflicts of laws principles. The Awards is void where prohibited by law.

Any dispute arising out of or relating to these Official Rules, the Awards, or any winning prize must be brought exclusively in the state or federal courts located in New York City, and Producer and each Entrant irrevocably waive any objection to the venue and jurisdiction thereof.